Privacy Policy
Villa Schwarzwaldblick · www.villa-schwarzwaldblick.de · Last updated: July 2026
1. Data Controller
Name: Kristine Alex
Address: In der Halde 1, 77960 Seelbach, Baden-Württemberg, Germany
Phone: +49 1525 47 88 090
Email: info@villa-schwarzwaldblick.de
Website: www.villa-schwarzwaldblick.de
2. Principles of Data Processing
We collect and process personal data only to the extent necessary to operate our website, manage bookings and guest enquiries, and meet our legal obligations. Every processing activity is based on one of the legal grounds set out in Art. 6(1) GDPR. We do not share data with third parties for advertising purposes and we do not use website tracking.
3. Data Collection and Processing in Detail
3.1 Visiting our website (server log files)
When you visit our website, our hosting provider automatically records technical data transmitted by your browser:
● IP address (anonymised)
● Date and time of access
● Page requested and referrer URL
● Browser type, version and operating system
Legal basis: Art. 6(1)(f) GDPR – our legitimate interest in the error-free operation of the website
Retention period: 7 days, then automatically deleted
3.2 Contact by email, phone or WhatsApp
If you contact us by email, phone or WhatsApp, we process the data you provide (name, contact details, message content) solely to handle your enquiry. If a booking is made, the data will be further processed to fulfil the contract.
Legal basis: Art. 6(1)(b) GDPR – pre-contractual steps / contract performance; for general enquiries Art. 6(1)(f) GDPR – legitimate interest
Retention period: Enquiries without a booking: 6 months; booking records and correspondence with tax relevance: 10 years (§ 147 German Fiscal Code / AO)
3.3 Booking data and mandatory guest registration
To carry out the rental agreement and meet our statutory registration obligation, we collect the following data from all travellers:
● First and last name and date of birth
● Home address (of the booking person)
● Passport number (for guests without a German residential address, in accordance with the Baden-Württemberg Accommodation Registration Act / LBeherbG BW)
● Photo or video of identity document (for the contactless online check-in)
The collection of registration data and the completion of the guest registration form are required by the statutory accommodation registration obligation and the local visitor’s tax (Kurtaxe) regulations of the health resort Seelbach.
Legal basis: Art. 6(1)(c) GDPR – legal obligation under LBeherbG BW; Art. 6(1)(b) GDPR – contract performance
Retention period: Registration data: 1 year after check-out (LBeherbG BW); payment records: 10 years (§ 147 AO)
3.4 Booking platforms (Booking.com, Airbnb)
We are listed on the booking platforms Booking.com and Airbnb. Bookings made through these platforms are governed by their own privacy policies. We receive from these platforms only the guest data strictly necessary to process your booking.
4. Third-party Servic
4.1 Website hosting (Duda)
Our website is hosted by Duda Inc., 560 S California Ave Suite 200, Palo Alto, CA 94306, USA. Technical data (in particular IP address and access times) are processed on Duda2019s servers on every page visit. A data processing agreement under Art. 28 GDPR is in place with Duda. Transfers of data to the USA are safeguarded by Standard Contractual Clauses under Art. 46(2)(c) GDPR.
Duda Privacy Policy: https://www.duda.co/privacy
4.2 Booking management (Smoobu)
We use Smoobu, a property management and guest communication platform provided by Smoobu GmbH, Zossener Str. 55–58, 10961 Berlin, Germany. Smoobu processes booking and guest data solely on our behalf; a data processing agreement under Art. 28 GDPR is in place. Data processing takes place on servers within the EU.
Legal basis: Art. 6(1)(b) GDPR – contract performance
Smoobu Privacy Policy: https://www.smoobu.com/en/privacy-policy/
4.3 Instagram
Our website contains a link to the Instagram profile @villaschwarzwaldblick. Clicking this link takes you away from our website; the privacy policy of Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland then applies. We do not embed Instagram content directly; data is transmitted to Meta only when you actively click the link.
Meta/Instagram Privacy Policy: https://privacycenter.instagram.com/policy
4.4 Virtual tours (AWS S3, Frankfurt)
The 360° virtual tours of our holiday apartments are served via Amazon Web Services S3 (region eu-central-1, Frankfurt data center). Your IP address may be processed as part of the technical transmission. All data is stored exclusively on EU servers.
Legal basis: Art. 6(1)(f) GDPR – our legitimate interest in presenting the property
Amazon Web Services Privacy Policy: https://aws.amazon.com/privacy/
4.5 WhatsApp
We offer the option to contact us via WhatsApp (Meta Platforms Ireland Limited). When you use WhatsApp, Meta2019s privacy policy applies. For sensitive inquiries, we recommend using email instead.
WhatsApp Privacy Policy: https://www.whatsapp.com/legal/privacy-policy-eea
6. Transfers to Third Countries
Where the services described above transfer data to countries outside the European Economic Area (EEA) – in particular the USA (Duda, Google Analytics) – such transfers are based on Standard Contractual Clauses under Art. 46(2)(c) GDPR and/or a valid adequacy decision of the European Commission (EU–US Data Privacy Framework).
7. Retention Periods
Personal data is stored only for as long as the relevant purpose requires or statutory retention obligations apply:
Data category / Retention period / Legal basis
Server log files: 7 days, Art. 6(1)(f) GDPR
Booking and payment records:10 years, § 147 AO (German Fiscal Code)
Guest registration data: 1 year after check-out, LBeherbG BW
Inquiries without a booking: 6 months, Art. 6(1)(f) GDPR
8. Your Rights as a Data Subject
Under the GDPR you have the following rights:
● Access Art. 15 – Right of access: you may request information about the personal data we hold about you.
● Rectification Art. 16 – Right to rectification: you may request that inaccurate data be corrected.
● Erasure Art. 17 – Right to erasure: you may request the deletion of your data, unless statutory retention obligations apply.
● Restriction Art. 18 – Right to restriction: you may request that processing be restricted.
● Portability Art. 20 – Data portability: you may request a copy of your data in a common, machine-readable format.
● Objection Art. 21 – Right to object: you may object to processing based on legitimate interests. We will then cease processing unless we can demonstrate compelling legitimate grounds that override your interests.
● Withdrawal Art. 7(3) – Right to withdraw consent: where processing is based on your consent (e.g. Google Analytics), you may withdraw it at any time with effect for the future.
To exercise any of these rights, please contact us at: info@villa-schwarzwaldblick.de
9. Right to Lodge a Complaint
You have the right to lodge a complaint with the competent data protection supervisory authority:
Authority: State Commissioner for Data Protection and Freedom of Information Baden-Württemberg (LfDI BW)
Address: Lautenschlagerstr. 20, 70173 Stuttgart, Germany
Website: https://www.baden-wuerttemberg.datenschutz.de
10. Updates to this Privacy Policy
We may update this Privacy Policy when technical or legal circumstances change. The version published on our website at the time of your visit applies. The date of the most recent update is shown at the end of this policy.
Last updated: July 2026 · Kristine Alex, Villa Schwarzwaldblick, Seelbach, Germany
Liability for content
All content on our website was created with the utmost care and to the best of our knowledge. However, we cannot guarantee the accuracy, completeness, or timeliness of the content. As a service provider, we are liable for our own content on these pages in accordance with Section 7 (1) of the German Telemedia Act (TMG). However, according to Sections 8 to 10 of the German Telemedia Act (TMG), as a service provider we are not obligated to monitor submitted or stored third-party information or to investigate circumstances that indicate illegal activity. Legal obligations to remove information or to block the use of information remain unaffected. In this case, liability is only possible at the time of knowledge about a specific violation of law. Upon knowledge of such violations, we will remove this content immediately.
Limitation of liability for external links
Our website contains links to external third-party websites. We have no influence on the content of these directly or indirectly linked websites. Therefore, we cannot accept any liability for the accuracy of the content of external links. The respective provider or operator (author) of the pages is always responsible for the content of the external links.
The external links were checked for possible legal violations at the time the link was created and were free of illegal content at the time the link was created. Constant monitoring of the content of external links is unreasonable without concrete evidence of legal violations. In the case of direct or indirect references to third-party websites that are outside our area of responsibility, liability would only exist if we were aware of the content and it would be technically possible and reasonable for us to prevent use in the event of illegal content. This exclusion of liability also applies to all links and references from questioners, blog entries, and guests of the discussion forum set within our website "Name of your domain." For illegal, incorrect, or incomplete content, and in particular for damages resulting from the use or non-use of such information, the provider of the page to which reference was made is solely liable, not the party who merely refers to the respective publication via links. Upon notification of any legal violations, we will remove such external links immediately.
Copyright
The content and works published on our website are subject to German copyright law (http://www.gesetze-im-internet.de/bundesrecht/urhg/gesamt.pdf).
The reproduction, processing, distribution, and any kind of exploitation of the author's intellectual property, either in an ideal or material sense, outside the limits of copyright law require the prior written consent of the respective author within the meaning of the Copyright Act (http://www.gesetze-im-internet.de/bundesrecht/urhg/gesamt.pdf). Downloads and copies of this site are permitted for private, non-commercial use only. To the extent that the content on our website was not created by us, the copyrights of third parties must be observed. Third-party content is marked as such. Should you nevertheless become aware of a copyright infringement, we ask you to notify us accordingly. Upon notification of any violations, we will remove such content immediately.
This imprint was kindly provided by jurarat.de. Kristine Alex, Villa Schwarzwaldblick
In der Halde 1, 77960 Seelbach, Baden-Wurttemberg Germany
